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Course ID
565
Author
Matthew Fritz
Published
08 Jan 2013
Last Updated
08 Jan 2013

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EDIT COURSE: Conduct Structured Meetings

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None Beginner Intermediate Advanced

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Conduct Structured Meetings

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Accredited by <p><strong>- Services SETA: </strong><a href="/Library/Learnfast Services SETA Accreditation Letter.pdf">12611</a>, <strong>US242816</strong></p>
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Page Title <div class="topBarB innerheading"> <h2><span><strong>Conduct </strong>Structured Meetings </span></h2> </div>

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Overview <p><span style="font-size:14px"><span style="font-family:segoe ui">The purpose of this programme is to introduce<strong> junior manager</strong> to the preparation and procedures required in conducting a structured meeting to ensure that <strong>objectives are achieved</strong>.</span></span></p> <p><span style="font-size:14px"><span style="font-family:segoe ui">The<strong> benefit</strong> of this unit standard is that the learner, on completion of this programme, will be able to arrange and conduct a structured meeting, which will benefit the participants as well as the company.</span></span></p> <p> </p> <p> </p>

Duration <ul> <li> <p><span style="font-size:14px"><span style="font-family:segoe ui"><strong>Full Time: </strong>1 Day (08:30 – 16:00)</span></span></p> </li> </ul>

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Admission Requirements <p><span style="font-size:14px"><span style="font-family:segoe ui">It is assumed that people learning towards this Unit Standard are already competent in: </span></span></p> <ul> <li><span style="font-size:14px"><span style="font-family:segoe ui">Communication and Mathematical Literacy at NQF Level 3</span></span></li> </ul>

Important Notes <ul> <li> <div><span style="font-size:14px"><span style="font-family:segoe ui">Students are to be at the training venue by 08h00 in preparation for a 08h30 start time.</span></span></div> </li> <li> <div><span style="font-size:14px"><span style="font-family:segoe ui">Learnfast retains the right to change this calendar without any notification.</span></span></div> </li> <li> <div><span style="font-size:14px"><span style="font-family:segoe ui">Bookings are only confirmed upon receipt of the proof of payment or an official company purchase order for the full amount of the training.</span></span></div> </li> <li> <div><span style="font-size:14px"><span style="font-family:segoe ui">For full day courses Learnfast will supply you with the relevant training material. A desktop computer to use for the training (where applicable), tea/coffee and a full lunch for full day InClass training hosted at Learnfast only. Catering is not included for OnSite training and laptop is available for hire at an additional cost if required.</span></span></div> </li> <li> <div><span style="font-size:14px"><span style="font-family:segoe ui">Cancellation or rescheduling requests must be in writing and reach us via fax or email at least 5 (five) working days prior to the course commencement date. Full course fees may be retained for no shows or requests within 5 working days prior to commencement.</span></span></div> </li> <li> <div><span style="font-size:14px"><span style="font-family:segoe ui">Although we go to great lengths to ensure that all training proceeds as scheduled, Learnfast reserves the right to cancel or postpone dates if we require to do so and undertake to inform clients in writing and telephonically of these changes.</span></span></div> </li> <li> <div><span style="font-size:14px"><span style="font-family:segoe ui">Learnfast suggests clients wait until a week prior to course commencement that a course has been confirmed to go ahead as scheduled before booking flight and accommodation. Learnfast is NOT responsible for cost associated with cancellation of classes such as flight and accommodation for clients.</span></span></div> </li> </ul> <div> </div>

CourseOutline <p><span style="font-size:14px"><span style="font-family:segoe ui"><strong>Module 1: Prepare for a Meeting</strong></span></span></p> <ul> <li><span style="font-size:14px"><span style="font-family:segoe ui">Identify the physical arrangements and attendees required for a meeting and prepare a checklist and action it in terms of Standard Operating Procedures.</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Explain the purpose of an agenda, the expected outcomes of the meeting, the process of placing items on the agenda and the roles of participants in terms of Standard Operating Procedures.</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Explain the purpose of recording a meeting according to Standard Operating Procedures.</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Check the documents required for a meeting for accuracy and completeness and distribute it according to Standard Operating Procedures.</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Check the minutes of the previous meeting a for accuracy and completeness.</span></span></li> </ul> <hr /> <p><span style="font-size:14px"><span style="font-family:segoe ui"><strong>Module 2: Conduct a meeting </strong></span></span></p> <ul> <li><span style="font-size:14px"><span style="font-family:segoe ui">Conduct a meeting according to a pre-planned agenda, and/or Standard Operating Procedures.</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Create opportunities to allow effective participation by people attending the meeting.</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Summarise discussions and record it to indicate proposed action, completion date and person responsible.</span></span></li> </ul> <hr /> <p><span style="font-size:14px"><span style="font-family:segoe ui"><strong>Module 3: Demonstrate techniques to deal with differing views during a meeting</strong></span></span></p> <ul> <li><span style="font-size:14px"><span style="font-family:segoe ui">Identify techniques to overcome potential lack of progress due to differing opinions during the meeting according to recognised theory and practice.</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Use a technique to create progress in a meeting according to recognised theory and practice.</span></span></li> </ul> <hr /> <p><span style="font-size:14px"><span style="font-family:segoe ui"><strong>Module 4: Distribute records for a meeting</strong></span></span></p> <ul> <li><span style="font-size:14px"><span style="font-family:segoe ui">Compile records in such a way to enable the decisions of a meeting to be implemented</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Check records to ensure that they are an accurate reflection, prior to distribution</span></span></li> <li><span style="font-size:14px"><span style="font-family:segoe ui">Review the meeting and make suggestions for improvement to enhance the effectiveness of future meetings</span></span></li> </ul>

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Articulation Options <div class="sp-row"> <div class="sp-col"> <div class="sp-box special-offer"> <div class="sp-box-description"> <div class="special-green">Special Lockdown Discount applies!</div> <div class="ask-consultant">Ask Your Sales consultant about it.</div> </div> </div> </div> <div class="sp-col"> <div class="sp-box"> <div class="sp-box-ico"><img src="https://bs.cisinlive.com/ab/icon-02.png" /></div> <div class="sp-box-description"><label>Accredited By</label> <p>-<strong> Services SETA: </strong><a href="http://tech.learnfast.co.za/pgs-75-accreditations.html">12611</a></p> </div> </div> </div> <div class="sp-col"> <div class="sp-box"> <div class="sp-box-ico"><img src="https://bs.cisinlive.com/ab/icon-01.png" /></div> <div class="sp-box-description"><label>Credit Details:</label> <p>- <strong>US242816</strong></p> <p>- <strong>Qualification ID:</strong> 57712</p> </div> </div> </div> </div>

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